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Tips for Using Google Drive App for a Faster and More Efficient Workflow

Tips for Using Google Drive App for a Faster and More Efficient Workflow

When you spend all day working with documents and spreadsheets, you want your software to be as streamlined and efficient as possible. Google Drive is one of the most popular cloud-based productivity apps available today. It offers users a convenient way to store, share, and collaborate on files from anywhere with an Internet connection. Users can access the Google Drive app on iPhone or iPad and also through a browser on their computer. 

The benefits of using Google Drive are numerous: You don’t need to worry about keeping track of where all your important documents are stored; it’s all accessible wherever you have an Internet connection. In addition, because everything is stored in the cloud, you don’t need to worry about local storage limits when uploading large files. 

However, not everyone loves using Google Drive—or any other collaborative document-sharing platform for that matter. If you have a team who relies heavily on Google Drive for collaboration, READ ON! This article covers some useful tips for streamlining your workflow and making the most out of this awesome tool.

Create folders to organize your documents

One of the biggest advantages of using Google Drive is that it allows you to store a virtually unlimited amount of data in the cloud. This means you don’t need to worry about running out of storage space as you upload large, multi-file projects. 

One way to keep your stuff organized is by creating folders that correspond to your different projects. You can also use different coloured folders to categorize your files. This makes it easier to find the file you’re looking for and saves you time when you have a lot of documents stored in your account. 

Set up Shortcuts for frequent actions

Google Drive also lets you create shortcuts for frequently used actions. This is a great way to save time and clicks when performing common tasks. Shortcuts can be created for common actions such as opening your shared files, creating a new document, or sharing a document with a colleague. If you work with others, you can even create a shortcut for sharing a document with the entire team! 

Use the “END” command to quickly find the last edited document

The last edited document shortcut will be helpful if you work on lots of documents with multiple people. When you finish editing a document, the name of the document will appear at the top of the page. However, if you’re collaborating with others, there’s no guarantee that the last edited document will be the document you need. 

This is where the “END” shortcut comes in. If you type “END” after opening a document, the last edited document will show up. This is especially helpful if you work on multiple documents with the same people. You can quickly see which document was last edited without having to click on a single document name.

Use Google Docs to collaborate and share with others

Google Drive is much more than just a place to store your documents. You can also use the built-in Google Docs editor to create, edit, and collaborate on documents with your team. If you want to work on a document with your team members, simply click on the drop-down menu in the top-right corner of your screen and select “New”. 

Then, select Google Docs to create a new document with multiple people. You can then invite your teammates to the document by clicking “Share”. Once you invite people, you can specify what level of editing access they have. You can also choose whether they can comment on the document or not. This saves time when collaborating with others. 

Set up a shortcut for fast edits

You can even create shortcuts for edits in Google Docs. For example, if you frequently use the “inserting text” command when editing your documents, you can create a shortcut so it takes just a couple of clicks. Let’s say you want to change the word “inserting” to “inserting text”. Click on the “Insert” tab on the Google Drive toolbar. 

Scroll down to the “Text” section and select “Insert Text”. Now, you’ll see a drop-down menu appear above the text box. Simply choose “Insert Text” from the drop-down menu and click “Save”. Now, when you want to change the word “inserting” to “inserting text”, simply click on “Insert Text”, type your text, and the edit will be saved automatically. 

Google Drive is a great way to collaborate and share documents with your team members, but it can be confusing at first. These tips will help you become more efficient with Google Drive and make the most out of this productivity app.